Event planner - optiMICE 

How to find without effort, the best location, the best hotel for your event at home and abroad and inspire your guests.

Best of all, the service is cost-neutral for you and you save time.

Wir machen Ihre Veranstaltung
digital außergewöhnlich

What is the easiest way, to find the best location, the best hotel?

You are a marketing or event professional or personal assistant and your task is to plan an event?

You task is to...

... find the perfect location?
... book the fitting hotel?
... arrange transportation ?
... and plan the event?

What if the location and hotel search was as easy as rebooting your computer and within a short time you get the suitable options suggested to you?

That's exactly what optiMICE does for you - and it's cost-neutral!

As an agency with event experts and over 21 years of expertise, we will find the best location including accommodation for your event.

professional Event specialists

years event industry experience

sourced international locations and hotels

Benefit from our international network

You will be served in 90 countries around the world.

Up to 20% discount
because of our connections

Our connection to many service providers, as well as the bundling of the purchase quantity of all events, allows you to get a guaranteed discount of 5%. Often we can offer up to 20%.

International support and organization at eye level

If there are changes at short notice, we will still find a new possibility for location, hotel and transport. You get -the tailored suit- not the one off the rack.

Through optiMICE we were able to save significantly more costs and time. We are looking forward to further projects with optiMICE!

Julio Brehme
AXA Group AG

Professional service in hotel and location search is lived here and our processes have been optimized as a result.

Danika Ziegener
Sysmex Europe GmbH

We got to the perfect location thanks to optiMICE, which we hadn't found before with usual research options.

Kai Pöhler
Vereinigter Papierfachverbund München e.V.

If you plan and search without optiMICE .

Every now and then, event planners believe that by using our service, they lose control over the event (which is not the case) and therefore do not use our cost-neutral service.

Our experience of over 21 years shows that this leads to the following result.

  • less choice on locations 70% 70%
  • more work load 30% 30%
  • higher costs up to 20% up to 20%

THATS HOW IT WORKS

We search and plan, you enjoy the end of the day!

1. Your Needs

In a short telephone conversation we determine the needs for your event as precisely as possible in order to achieve your desired goal.

3. Location Presentation

We provide you with 3-5 offers and advise you transparently, clearly and in detail why these are special and why other options do not work.

5. Enjoy your event

Finally, you can enjoy the event Stress Free in the best location for you.

2. search for the location

With the help of our experienced network and state-of-the-art technology, we find the right service providers with the best price/performance ratio based on your needs.

4. contract and booking

In close consultation with you, the preferred offers are selected and presented in contract form. We give recommendations on individual contract clauses and the general terms and conditions.

1. Your Needs

In a short telephone conversation we determine the needs for your event as precisely as possible in order to achieve your desired goal.

2. search for the location

With the help of our experienced network and state-of-the-art technology, we find the right service providers with the best price/performance ratio based on your needs.

3. Location Presentation

We provide you with 3-5 offers and advise you transparently, clearly and in detail why these are special and why other options do not work.

4. contract and booking

In close consultation with you, the preferred offers are selected and presented in contract form. We give recommendations on individual contract clauses and the general terms and conditions.

5. Enjoy your event

Finally, you can enjoy the event Stress Free in the best location for you.

We find your perfect location now

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Organization of hotel rooms and event spaces, in destinations defined by you.

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Online registration and payment processing of hotel rooms for your participants and guests.

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Comfortable transportation within the chosen destination

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Search and negotiation of other service providers such as Audio / Visual, logistics, transportation and more.

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Detailed cost analysis per event,, billing period and number of participants.

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Cost neutral: our work is compensated by the service providers with agency commissions

100%
Service

Brand NEW: We make your event digitally extraordinary

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Inform your participants via Live Streams

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Let your participants communicate with each other and with your sales department

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present your products or services

N

Evaluation of the participation of your guests down to the smallest detail

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Reach your target group all over the world in one event

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Save up to 80% of the cost of a traditional conference

The most dedicated team you will find!

The entire team consists of dedicated event professionals who know what it takes to find the perfect location for your event while staying on budget.

Sven Wilfling

Managing Director

Tanja Wilfling

Managing Operations

Nora Truebestein

Manager Project Team

Miriam Pucker

Business Development
Manager – Deutschland

Karin Breitenstein

Business Development
Manager – Schweiz

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For our national as well as international events and congresses, we always like torely on the professional and individual support, from Nora as an location expert, to find the best hotel and location.

Melanie Decker

Head of Events – Parenteral Drug Association

Frequently asked questions about location searches

Why is this service cost neutral?

Locations and hotels use agencies like optiMICE for new business and reward the referral with a commission.
However, this commission is not added to the prices, similar to the way a hired sales representative of a location does not increase the prices.
Since the entire industry works this way, we are completely independent and focus solely on your needs!

How large does an event have to be for a collaboration to start?

We service you for events at the size of 20 people or more.

Do I keep control over the event?

You keep full control and use our work for your decision process to choose the right location, the right hotel.
All contracts will still go through your organization, you will remain the deciding person in the end for all aspects of the organization.

Do you work with preferred partners?

First and foremost comes your need and upon this need we choose which location, hotel is suitable for the period and size of your event.
This decision is not influenced by any partnership with any location or hotel.

As event specialists, we will gladly take over the search for the ideal location for your corporate event and conduct the contract negotiations with the hotels and other service providers. Our service is cost-neutral for you.

Contact

optiMICE
zum Höhenstein 76
53783 Eitorf, Germany

Phone: +49 2243 923 900 8

E-Mail: swilfling(at)opti-mice.de

Copyright © 2020 - optiMICE