Event planner - optiMICE
How to find without effort, the best location, the best hotel for your event at home and abroad and inspire your guests.
Best of all, the service is cost-neutral for you and you save time.
What is the easiest way, to find the best location, the best hotel?
You are a marketing or event professional or personal assistant and your task is to plan an event?
You task is to...
... find the perfect location?
... book the fitting hotel?
... arrange transportation ?
... and plan the event?
What if the location and hotel search was as easy as rebooting your computer and within a short time you get the suitable options suggested to you?
That's exactly what optiMICE does for you - and it's cost-neutral!
As an agency with event experts and over 21 years of expertise, we will find the best location including accommodation for your event.
professional Event specialists
years event industry experience
sourced international locations and hotels
Benefit from our international network
You will be served in 90 countries around the world.
Up to 20% discount
because of our connections
Our connection to many service providers, as well as the bundling of the purchase quantity of all events, allows you to get a guaranteed discount of 5%. Often we can offer up to 20%.
International support and organization at eye level
If there are changes at short notice, we will still find a new possibility for location, hotel and transport. You get -the tailored suit- not the one off the rack.
Through optiMICE we were able to save significantly more costs and time. We are looking forward to further projects with optiMICE!
Julio Brehme
AXA Group AG
Professional service in hotel and location search is lived here and our processes have been optimized as a result.
Danika Ziegener
Sysmex Europe GmbH
Kai Pöhler
Vereinigter Papierfachverbund München e.V.
If you plan and search without optiMICE .
Every now and then, event planners believe that by using our service, they lose control over the event (which is not the case) and therefore do not use our cost-neutral service.
Our experience of over 21 years shows that this leads to the following result.
- less choice on locations 70%
- more work load 30%
- higher costs up to 20%
THATS HOW IT WORKS
We search and plan, you enjoy the end of the day!
1. Your Needs
In a short telephone conversation we determine the needs for your event as precisely as possible in order to achieve your desired goal.
3. Location Presentation
We provide you with 3-5 offers and advise you transparently, clearly and in detail why these are special and why other options do not work.
5. Enjoy your event
Finally, you can enjoy the event Stress Free in the best location for you.
2. search for the location
With the help of our experienced network and state-of-the-art technology, we find the right service providers with the best price/performance ratio based on your needs.
4. contract and booking
In close consultation with you, the preferred offers are selected and presented in contract form. We give recommendations on individual contract clauses and the general terms and conditions.
1. Your Needs
In a short telephone conversation we determine the needs for your event as precisely as possible in order to achieve your desired goal.
2. search for the location
With the help of our experienced network and state-of-the-art technology, we find the right service providers with the best price/performance ratio based on your needs.
3. Location Presentation
We provide you with 3-5 offers and advise you transparently, clearly and in detail why these are special and why other options do not work.
4. contract and booking
In close consultation with you, the preferred offers are selected and presented in contract form. We give recommendations on individual contract clauses and the general terms and conditions.
5. Enjoy your event
Finally, you can enjoy the event Stress Free in the best location for you.
We find your perfect location now
Organization of hotel rooms and event spaces, in destinations defined by you.
Online registration and payment processing of hotel rooms for your participants and guests.
Comfortable transportation within the chosen destination
Search and negotiation of other service providers such as Audio / Visual, logistics, transportation and more.
Detailed cost analysis per event,, billing period and number of participants.
Cost neutral: our work is compensated by the service providers with agency commissions
100%
Service
Brand NEW: We make your event digitally extraordinary
Inform your participants via Live Streams
Let your participants communicate with each other and with your sales department
present your products or services
Evaluation of the participation of your guests down to the smallest detail
Reach your target group all over the world in one event
Save up to 80% of the cost of a traditional conference
Sven Wilfling
Managing Director
Tanja Wilfling
Managing Operations
Nora Trübestein
Manager Project Team
Gabriel Schwärzel
Manager Business Development
Ioanna Sogantzi
Sales Manager
The most dedicated team you will find!
The entire team consists of dedicated event professionals who know what it takes to find the perfect location for your event while staying on budget.
For our national as well as international events and congresses, we always like torely on the professional and individual support, from Nora as an location expert, to find the best hotel and location.
Melanie Decker
Head of Events – Parenteral Drug Association
Frequently asked questions about location searches
Why is this service cost neutral?
Locations and hotels use agencies like optiMICE for new business and reward the referral with a commission.
However, this commission is not added to the prices, similar to the way a hired sales representative of a location does not increase the prices.
Since the entire industry works this way, we are completely independent and focus solely on your needs!
How large does an event have to be for a collaboration to start?
We service you for events at the size of 20 people or more.
Do I keep control over the event?
You keep full control and use our work for your decision process to choose the right location, the right hotel.
All contracts will still go through your organization, you will remain the deciding person in the end for all aspects of the organization.
Do you work with preferred partners?
First and foremost comes your need and upon this need we choose which location, hotel is suitable for the period and size of your event.
This decision is not influenced by any partnership with any location or hotel.
Contact
optiMICE
zum Höhenstein 76
53783 Eitorf, Germany
Phone: +49 2243 923 900 8
E-Mail: swilfling(at)opti-mice.de
Copyright © 2020 - optiMICE